Job Overview

Title

Special Events Coordinator

Location

Communities In Schools of Washington – State Office (Federal Way or Hybrid)

Reports to 

Director of Development

Benefits

Medical/Dental, Vacation, Sick, Holidays

Compensation

$52K-68K

Employment Status

Exempt, Full Time, 40 hours a week with occasional evening/weekends.

About the Organization

For over 20 years, Communities In Schools of WA (CISWA) in partnership with our Washington Network comprised of 15 local affiliates (12 independent 501 c3 and 3 emerging) has been striving for equity in educational opportunities. Driven by our core values of collaboration, opportunity, access, and transformation, and in adherence to the CIS National guidelines, CISWA (state office) works to ensure that all affiliates and their Board of Directors have the tools and capacity to provide and sustain strong student programs and services in their local communities as they work directly inside K-12 schools supporting those students who have historically been furthest from educational justice. 

CISWA is a small, high-energy office that has a history of strong operations and successful outcomes built upon community partnerships. In addition to supporting state operations, CISWA is incubating three emerging affiliates and is the financial sponsor of these affiliates, supporting each of the Executive Directors and their program staff.   The successful candidate will bring 5+ years of relevant nonprofit resource development expertise to elevate this high performing agency. 

Job Summary

CISWA’s Resource Development team is growing its expertise to strengthen its organizational fundraising capacity for the Washington Network. The Special Events Coordinator oversees special events to generate funds, in-kind support and bring internal and external CIS audiences and new audiences together to support CISWA’s work.

Key Responsibilities

Annual Spring Fundraising Event (50% of workload)

  • Work in partnership with the Director of Development on strategy and activities for the event.
  • Build and support an Annual Spring Event Committee, dedicated to support audience development and procurement.
  • Strategize with CISWA team members on theme, message, speakers, run of show, video content.
  • Develop and manage monthly event revenue and procurement targets and report out to Annual Event Committee, Board of Directors, and Development Director.
  • Refresh sponsorship benefit brochure in partnership with Director of Development.
  • Oversee procurement for auction items, dessert dash, in partnership, Event Committee, Board of Directors, and staff.
  • Research and secure all event vendors.
  • Work with Annual Spring Event Committee, Board, and staff to secure volunteers for Annual Spring event.
  • Lead the efforts around set-up, event activities and tear down.
  • Manage Greater Giving software and invoices, individual donations in partnership with Finance and Operations Manager.
  • Ensure all sponsorship benefits are recognized and fulfilled timely.
  • Manage guest logistics and sponsor/event communications internally with Communications Specialist.
  • Work with Development Director to prepare post-event communications and reports to sponsors.
  • Work in partnership with Communications Specialist and Director of Development on communications strategies to reach event targets.

CIS Camp – Professional Development across Washington Network (15% workload)

  • Work in partnership with CISWA staff and Washington Network representatives to host an annual professional development conference late summer/early fall.
  • Work with CISWA and Washington Network team members to secure speakers, finalize agenda items and gather input and feedback from the Washington Network.
  • Coordinate space, event logistics and dates for CIS Camp across Washington Network.
  • Manage CIS Camp budget and event logistics.

September, Back To School Supply Drive (10% of workload)

  • Work with the Washington State Fair representative around event logistics, event date, etc.
  • Coordinate volunteers for a two-day event by working with CISWA staff and Washington Network Affiliates.
  • Manage logistics of two-day event.

Advocacy Week (10% of workload)

  • Work in partnership with the Director of External Affairs and Communications to plan and support Advocacy Day with the CIS Network in February.
  • Assist scheduling meetings with elected officials as needed.
  • Support Advocacy Week Youth Development Strategy Table Committee around event logistics and week of events.

Other events and duties (15% of workload)

  • Oversee cultivation events, site visits in partnership with BOD and CISWA staff.
  • Keep Little Green Light records up to date with volunteer and corporate communications.
  • Support Washington Network Affiliate events by sharing best practices.

General

  • Fosters and maintains positive relationships with state office staff, board and affiliate network.
  • Participates in meetings, events, or state/regional work groups as a representative of CIS.
  • Performs other identified duties appropriate in a small team oriented non-profit office.

Education and Experience

  • Bachelor’s Degree in a related field or equivalent experience.
  • Successful experience in event management.
  • Proven competency and accuracy managing details with donor databases.
  • Use of social networking tools and knowledge of effective implementation. 
  • Experience with desktop publishing and backend portal CMS; proficiency with WordPress, Photoshop, and InDesign a plus. 

Skills

  • Exceptional relationship skills to foster teamwork aligned with strong leadership qualities to motivate staff and network leaders.
  • Commitment to personal and professional growth to support diversity, equity, and inclusion.
  • Comfort in dealing with a variety of personalities, positions, and skill levels.
  • Organized, efficient, detail and process oriented.
  • Excellent written, oral, presentation, and professional skills.
  • Competency with computer software including Microsoft Office Suite and a client relationship manager database.

Requirements

  • Access to reliable transportation. Criminal background check required.

Application Instructions

To ApplyPlease submit resume to Formstack.  Applications will be accepted through July 8, 2022.

Equal Opportunity Employer: CISWA is an equal opportunity employer. We recruit, employ, train, compensate and promote regardless of age, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation. We know our organization is successful due to the hard work and dedication of our passionate employees. CISWA’s dedication to promoting diversity, multiculturalism and inclusion is clearly reflected across our organization. Diversity is more than a commitment; it is the foundation of what we do.